BAB GDPR Toolkit

This toolkit has been prepared with associations and clubs in mind, but as each and every association and club will process and store personal and sensitive personal information in different ways, its content may not always be applicable or appropriate and it has only been designed to be used as a starting point. you must amend it to reflect the policies and processes of your own association/club.

It has been developed using a template which initially came from the sport and recreation alliance with additional revision by the british aikido board (the bab) but it is your responsibility to ensure that your own policies and procedures are both compliant with the law and with the bab’s own policies and procedures.

Key areas are highlighted in red / yellow. [?]

Included in this toolkit is the following documents in word format.

  • Association &or Club Data Protection Policy
  • Association &or Club Website Privacy Notice
  • BAB Data Processing Agreement with Associations
    Each Association must complete the data processing agreement and send it to the BAB Secretary 
  • GDPR Toolkit Notice
  • Example ADS Membership Application Form – GDPR compliant
    This example has the correct Data Protection Notice approved by the BAB, Also as this form is in two parts; Part One is to be completed and issued to the Association and Part Two is to be kept by the club as it holds the Emergency contact details and Medical Details. 

Please click on the zip file to download link (Please Note the zip file is password protected, your association and club will have been provided with the password or contact the BAB Webmaster by email on